Field Name | Description | Sample Values | Important Instruction |
Mandatory Fields | |||
Party Type* | Select the party type i.e. Customer or Vendor | Customer | If the party falls under category of both customer and vendor then select whichever type has maximum transaction. |
Party Code* | Unique customer or vendor code | ABC-001 | In case 1 party has multiple codes, the master code will be added in Party Code and other codes will be added in ERP Code. |
Party Name* | Name of the Party | ABC (India) Private Limited |
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Status* | Current status of the parties | Active |
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Contact 1 Name* | The name of primary point of contact of customer or vendor | Raj Shah | In case we do not have the name of the contact we can add Sir/ Madam |
Contact 1 Email* | Enter Email address of the primary contact |
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Non- Mandatory Fields | |||
ERP Code | In case 1 party has multiple codes, the master code will be added in Party Code and other codes will be added in ERP Code. | G001 |
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ERP Name | The name of party for the given ERP Code | ABC |
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Contact 1 Mobile | Mobile number of primary contact | 9999999999 |
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Contact 1 Work Phone | Work number of primary contact | 022-22222222 |
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Other Details |
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Category | To categorise the party into A/B/C category. | A | Example - High value transaction can be categorised as A, medium value transaction as B and others as C. |
Frequency | Mention the frequency of Confirmation and Reconciliation | Yearly |
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GST Rate | GST % applicable on transaction. | 5% | Enter only if the party rate is different than the common rate |
TDS Rate | TDS % applicable on the transaction. | 1% | Enter only if the party rate is different than the common rate |
PAN | To capture the PAN details of the party | AFZPK7190K |
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GSTIN | To capture the GSTIN details of the party | 22AAAAA0001Z5 |
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MSME Class | To capture the MSME Class of the party | Micro | User need to select one of the options |
MSME Type | To capture the MSME Type of the party | Manufacturing |
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Udhyam Registration Number | To capture the MSME Udyam registration number of the party | UDYAM-UP-00-0123456 | The format should be UDYAM-XX-XX-XXXXXXX |
Internal Team |
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Owner | The company user who is primarily accountable for doing the reconciliation | 1.These users should be added on Firmway Platform before updating the party master. | |
Reviewer | The company user who is accountable for reviewing the reconciliation before sharing to the party | 1.Multiple reviewer can be added seperated with a comma. | |
Business User | Primary Point of contact from the business team who interacts with the party | 1.Business user from Sales, Marketing, Procument who deal with the party. | |
Contact 2 Name | The name of secondary point of contact of customer or vendor | Yash Shah | The 2nd contact name should follow same instructions as Contact 1 Name |
Contact 2 Email | Email id of secondary point of contact | The 2nd email should follow same instructions as Contact 1 Name | |
Contact 2 Mobile | Mobile no of secondary point of contact | 9999999999 |
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Contact 2 Work Phone | Work number of secondary contact | 022-22222222 |
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